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Choosing the right OCR software is crucial if you want to digitize any physical document. From extracting text from a scanned document to converting a PDF into an editable format, the best OCR software can help you meet your goals. In this guide, I ranked and reviewed the 11 best OCR software , along with my top 5 choices, so that you can pick the best one for you.

When you buy through links on our site, we may earn an affiliate commission. Historically used for transferring paper documents — passports, business cards, bank statements, etc. Today, these tools can be combined with translation software to make document management and cloud storage fast and easy for individuals and businesses.

They are also used with eDiscovery software to help identify relevant documents for review during litigation. I rank Nanonets as the best overall OCR software for its ease of use and accurate data extraction abilities. Nanonets allows you to use AI to make the long process of manual data entry obsolete.

Validating data that has been entered along the way is also possible, ensuring that nothing goes wrong in the process. Get started with Nanonets today. This software makes it super easy to convert scanned documents into editable PDFs, and it also has OCR capabilities that will help you extract text from images. You can even use the software to fill out forms electronically. Free 7 Day Trial. It provides a complete PDF solution for any device.

Adobe also recognizes your text and matches your font — and finally converts the PDF into that particular font. Besides, the OCR tool offers multiple editing features, including text recognition, adding comments, page reordering, and combining files.

You can also perform functions like rotating, deleting, or cropping pages. You can even install its Acrobat Reader mobile app to delete, reorder, insert, or rate PDF pages directly from your smartphone. Plus, you can customize files by reusing multiple PDF pages from different files. It also lets you add form fields and links in your PDF files. Additionally, Pro DC provides helps you share files in a protected format for comments and comparison. It also lets you remove passwords from protected PDFs and collect feedback from multiple people in one file.

Want to do away with traditional scanners and convert all your paper documents into digital format? OmniPage Ultimate is here to help you do just that. I like the ease of use and the results it produces. This is a very user-friendly OCR application that can handle even the most complex documents with ease. Omnipage Ultimate is an optical character recognition OCR application that can help you turn paper, PDFs, and images into digital files. Basically, it transforms forms and PDF files into editable documents that you can edit, archive, and share.

And its eDiscovery Assistant helps you convert both single and batches of PDF files into searchable files. Additionally, Omnipage offers digital camera equivalent OCR accuracy and reproduces documents into multiple formats. It also helps you schedule a large number of files for batch processing right from emails or folders. All this happens with undocumented automation to ensure real-time processing of documents.

Integration with all types of scanners, including mobile scanners, also comes in handy to process documents. Initially, you also get a day free trial to get familiar with the OCR software. Get started with a day free trial of OmniPage Ultimate. Get Volume Discount. It also helps you digitize, retrieve, protect, collaborate, and share multiple types of documents in the same workflow. It further enables you to correct paragraphs and sentences and even fix the layout of the documents.

You can also comment on markups or reply to comments. Bring more transparency to assigning comments to different collaborators. It also lets you search comments by sort, filter, and keywords. Other prominent features include comparing documents in different formats, automating digitization and conversion routines, creating fillable PDF forms, etc.

I like Readiris for the ability it gives its users to protect their PDFs. With Readiris, you can password protect your PDFs so that only those with the right password can open them. You can also add a watermark to your PDFs to prevent others from copying or printing them without your permission.

Finally, you can use Readiris to digitally sign your PDFs so that recipients know that the document is from you and has not been tampered with. It also enables you to edit, convert, and transform paper files into multiple digital formats with just a few clicks.

Plus, it offers a host of tools to attach comments, annotations, and hypertext lines to reach the attached documents directly. It is also comes equipped with a new recognition engine that offers faster document management. Besides, Readiris helps you sign and protect your PDFs and send them electronically. Additional features include document batch conversion, barcode reading and encoding, splitting and merging your PDFs, and more.

It offers an extensive dictionary of over , words to recognize words efficiently in your documents. On top of that, you can also add new words through the text editor. It also recognizes multiple formatting elements, including italic, underline, and bold, to retain the original format of documents. This open-source also supports output text formatting, page layout analysis, and hOCR positional information.

Plus, it uses the Leptonica library to support multiple image formats. The tool is most suitable for text detection on mobile devices, videos, and Gmail image spam detection.

On top of that, you can train Tesseract to recognize more languages. Microsoft OneNote is an OCR tool that helps you take notes, gather information, digital forms, screen clippings, notes, etc.

Plus, it lets you copy text from a picture or file printout and paste it in your notes to edit the text. Now you can even divide and organize your notes into different sections and pages — and navigate those notes with a search bar.

Plus, all your notes get saved on their own, and you can find your notes right where you left them. Not only this, but you can also create notes together with your colleagues in OneNote. This feature also helps you share your ideas with your colleagues and employees. Additionally, the To-Do tags option helps you tag your notes to not miss out on any of your important notes. The tool also lets you record audio notes, insert online videos, and add files.

For educational purposes, you can use OneNote to organize lessons in searchable digital notebooks and create a sharable content library. Besides, you can use OneNote on your mobile phone anywhere, anytime. The mobile application is available on all platforms like iOS, Android, and Windows. Amazon Textract is a machine learning software that automatically extracts data and text from scanned documents.

Plus, it uses OCR technology to extract data from forms and tables and automatically detect printed text and numbers. Not only this, but they all also claim to process millions of documents pages in hours. It also lets you extract data from different documents and present them in a tabular form.

This helps you quickly analyze documents that mainly consist of structured data like medical reports, financial reports, inventory reports, etc. Google Docs is a web-based word processing software that provides editing and styling features to help you format text and paragraph.

Aside from this, Google docs can detect hundreds of fonts. Plus, you can add images, drawings, images, and more to the converted document. You can even share your documents with anyone and give them access to those documents in real-time.

Google Docs also helps you identify when someone is editing your document and what changes they make. All the changes in the document automatically get saved in Google Drive cloud storage. Plus, you get revision history, who made the changes, what changes did they make, and more. Rossum is an AI-based OCR software that helps you extract data from your invoices and reduces manual data entry. Not only this, but they also help you reduce errors. You can add or change data and give your feedback after the document gets converted or scanned.

And due to AI capability, the software learns and stores data from each invoice and gets smarter with use. It uses spatial OCR technology to scan invoices to understand their possible meaning, structures, and patterns. Additionally, Rossum automatically prompts the users to review and inspect invoices for which their software is not sure. OCR software leverages OCR Optical Character Recognition technology to recognize printed or handwritten text inside digital files or physical documents.

Its primary functions include examining the text in a document and translating them into code for data processing. In layman language, OCR software is also known as a text recognition tool. Plus, OCR systems leverage a combination of software and hardware to convert physical documents into readable characters for machines.

It uses an optical scanner or specialized circuit board to read or copy texts, and its software typically executes advanced processing.

The software also utilizes artificial intelligence AI for advanced ways of intelligent character recognition ICR , including language identification and handwriting styles. OCR software is useful to turn hard copies of legal or historical documents into PDFs for archival or data processing purposes. Once a soft copy gets created, you can format, edit, and search documents like you search for other soft copies.

Luckily, you can get this task done quickly with these OCR tools. And for sole scanning of business documents like invoices, you might want to try Rossum. Try out these OCR tools firsthand and see how they work for you.